We’re looking for an organized person – of any age – to help us by
managing the SACG, our gardeners and volunteers. Maybe you’re a retiree with
extra time on your hands. Maybe you’re a college student looking for
leadership experience, non-profit experience or an internship. Maybe
you're between jobs. Maybe you already work full-time in an office.
Maybe you like working with children. Maybe you don’t like working
with children. You can set your own schedule – so that you volunteer in
the mornings and/or the evenings and/or on weekends. You do not need to
know much about gardening (although it would be extremely helpful), but you
must be willing to learn and teach yourself.
If you are interested, please contact me with information about
why you want to be the Garden Manager and explaining your qualifications. (A
resume would be extremely helpful, but is not necessary). Even if you are not
interested, maybe you know someone who might be and can pass this information
along.
You may also email me with any questions about the Garden Manager position or
the application process.
Here is the job description approved by the SACG Board.
Position Description
Title: Garden Manager
Work Area/Department: Operations
Reports to: President of Board of Trustees
Exempt Status: Part-time, Volunteer Date Approved: 2-3-13
I. Purpose: To recruit, lead and coordinate volunteers and
gardeners to maintain and improve the Garden.
II. Essential Responsibilities
- Acts as the Chief Operations Officer of the Garden. This includes:
1.
Supervising and ensuring the physical
maintenance, improvement and upkeep of the Garden;
2.
Enforcing Rules adopted by the Board of Trustees;
3.
Making reports as needed to the Board and (and
at least annually) to the Members;
4.
Making recommendations as to areas of
improvement for the Garden and possible grant opportunities;
5.
Communicating regularly with gardeners and
alerting them to growing and maintenance issues and events at the Garden. This includes assigning and monitoring the
performance of chores;
6.
Conducting regular inventory of tools, supplies
and assets;
7.
Establishing and maintaining good working
relationships and lines of communication with Garden’s neighbors and
neighborhood children;
8.
Providing written acknowledgement and
appreciation for all donations to the Garden;
9.
Maintaining regular “office” hours at the Garden
each week.
B. Recruits, leads and coordinates activities of gardeners
and Garden volunteers. This includes:
1. Recruiting, orienting, scheduling and supervising a sufficient
number qualified volunteers in order to maintain and improve the Garden;
2. Developing and providing gardeners
and volunteers with positive-thinking leadership, direction, feedback, training and recognition regarding
individual job performance;
3. Monitoring, tracking and
evaluating effectiveness of volunteer recruitment, hours of service and management activities;
4. Matching each volunteer to appropriate task
based on skills and need;
5. Developing sources of potential volunteers
from the community, university students, internships,
senior organizations, churches, other agencies, and businesses;
6. Canvassing gardeners, and neighborhood
organizations and maintaining up-dated list of volunteer opportunities at the
Garden;
7. Contributing to the Garden’s
website and newsletter; and
8. Arranging for the provision of sufficient
supplies (including tools) and refreshments for volunteers for work days and
special events.
III. Other Responsibilities
Continuously learn and
communicate best practices for gardening.
Network with other community gardens in order to maximize opportunities
and education. Work with Garden’s
Treasurer to maximize available funds. Engage
in public relations activities to recruit gardeners and volunteers. May also
(after passing background check) provide garden tutoring to groups of
neighborhood children. Perform special projects and other duties as
assigned.
IV. Competencies:
Skills That Are Necessary for Successful Performance of Duties:
·
Maintains
a positive attitude while meeting goals even in the face of significant
obstacles and uncooperative people.
Communicates confidence to others.
Is not distracted by negativity. Demonstrates a sense of humor and
perspective about setbacks.
·
Builds
Relationships/Collaborates.
Values and respects the concerns and feelings of others. Shows empathy, respect and appreciation for
individuals and diversity. Builds and
maintains an internal and external network of relationships with partners for
potential collaborations and coalitions.
Optimizes performance of Garden and self through shared resources and
responsibilities, by facilitating collaborations with groups and by promoting
team-building.
·
Professionalism/Ethics.
Regularly demonstrates a high level of integrity through direct, open, honest
and ethical communication with others. Fosters an ethical environment. Assumes
personal responsibility. Shows
discretion when appropriate or required.
·
Works
independently with minimal supervision.
Follows instructions given by supervisor. Reports important information to supervisor
and asks questions as needed from a variety of sources. Does not regularly interact with supervisor
to seek approval, clarification, or additional information after initial
assignment is given. Completes
assignments and responsibilities on time without being reminded.
·
Project
Management. Organizes and
supervises projects involving various stakeholders within and outside the Garden. Collaborates with others, strategizes about
options and delivers the expected product or service on time and under
budget. Communicates with various
stakeholders with competing interests.
Plans, delegates and schedules the necessary tasks. Establishes budgets and authority to take
action as needed.
·
Managing
Volunteers. Creates system for
recruiting and managing volunteers in a variety of situations. Sets clear expectations on time commitment,
tasks and conduct. Recognizes efforts and performance. Trains and evaluated volunteers and expands
roles as appropriate. Provides
volunteers with adequate description of role and how that role contributes to
the Garden.
·
Embraces and is sensitive to cross-cultural differences.
Accepts and respects cultural differences.
Demonstrates the capacity for cultural self-assessment. Is conscious of
the dynamics inherent when cultures interact.
·
Effective
Communication. Speaks and writes
clearly and appropriately to the intended audience in both formal and informal
settings. Expresses appropriate gestures
and non-verbal communication. Remains
focused on point at hand during communication.
Listens and reacts to questions by other appropriately. Uses effective listening skills to maintain
self-esteem and respond with empathy to the feelings and needs of others,
including the use of active listen skills (summarizing, reflecting, not
interrupting, etc.) to demonstrate understanding and sensitivity. Pays attention when others speak. Gives cues of interest. Summarizes and paraphrases ideas of others to
show active listening. Is able to express ideas in writing, using good grammar
and style. Organizes and presents ideas
in a logical, concise and meaningful form.
·
Constructive
Conflict Encourages open
discussion of feelings and constructive challenging of problems, opinions and
decisions. Recognizes that conflict can
be a valuable part of the decision-making process. Is comfortable with healthy conflict and both
supports and manages differences of opinion.
Thwarts destructive competition or friction and uses consensus and
collaboration to debate and resolve issues. Seeks win-win solutions with
others.
·
Multi-Tasking/Time
Management. Balances competing
demands from various projects and individuals while maintaining progress on
each project and assignment. Progress
towards meeting deadlines is not significantly diminished by frequent
interruptions or other demands.
Prioritizes assignments and responsibilities with knowledge of competing
demands. Delegates or seeks assistance
as needed.
·
Results
Orientation. Takes necessary
action to achieve or exceed assigned goals.
Is dedicated to achieving desired results without compromising the Garden’s
values or procedures. Conveys a sense of
urgency to make things happen. Respects
the need to balance short- and long-term goals.
Maintains energy to proceed at pace required to produce results. Values outcomes and desired results. Manages multiple tasks.
V. Work Experience and Education
Requires high school
degree or equivalent and at least two prior years of experience in professional
or volunteer leadership role. Requires
working knowledge of word processing software and growing food and
flowers. Must have access to email,
internet, printer and personal computer/laptop.
VI. Physical and Mental
Requirements
Must be able to organize
physical facilities (including tools, and building materials); lift and carry
up to 30 pounds; listen; work with frequent interruptions; demonstrate patience
with volunteers, neighborhood children and donors; communicate with a wide
variety and diverse group of people; develop short and long term strategies and
be present at the Garden on average 5-10 hours each week during growing season.
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